|
|
The Charmborough Ring — hire conditions |
Click on the links below to navigate this site: Hiring the Ring Past Bookings & |
The Charmborough Bell Trust is keen to hire out the Charmborough Ring to achieve its aims. Anyone wishing to hire the Ring should contact Roger Bailey, 52 Burrows Road, Kensal Green, London NW10 5SH (Telephone: 020 8969 4783, or e–mail hiring@charmborough.org).
Hire Charge
The reduced hire rates for “Friends” are available to benefactors who have made donations to the Charmborough Bell Trust totalling £500 (valid for 3 years) or £1,000 (valid for life). Ringing Associations that became Friends may hire at the reduced rates for events organised by their affiliated towers. The hire charges are based on the Hirer providing the erection team (see below) and the ringers. The Trust may be able to provide these at an additional cost, which will be calculated on an event by event basis. If the Trust’s erection supervisor has additional expenses (e.g. for travel separate from the transport for the bells), or if over-night accommodation is needed, this will be charged at cost. The Trust reserves the right to refuse bookings or vary the hire charge at the time of the booking. Bookings that are cancelled by the Hirer within 8 weeks of the event will incur a cancellation charge of £30. This charge may be waived if there have been no costs or lost bookings. The Trust will invoice the Hirer with the payment details; invoices are payable within 30 days of the event. Transport ChargeThe Trust normally provides transport from a small pool of drivers at a charge of 60p per mile each way from London E1, with a minimum charge of £40 per return trip. Where two trips are made (e.g. for hirings lasting two or more days) transport will be charged for each trip. Transport by the HirerThe Ring is transported in a dismantled state on a twin axle, close-coupled trailer with over-run brakes. This measures approximately 4.5m long, 2.1m wide and 2.2m high with a laden weight of 2.1 tonnes. A diagram showing dimension of the trailer is available here (and from the download page). The Ring is currently stored in east London (Shadwell). The Hirer may provide their own transport by agreement with the Trust. The towing vehicle must be fitted with a standard 50mm tow-ball and electrical connector for the trailer lights and must be insured for all risks to the trailer and its contents whilst in transit to a value of £30,000. The Hirer will need to provide evidence that the towing vehicle’s maximum permissible trailer weight, as quoted by the vehicle manufacturer, is adequate for the trailer’s laden weight and that the driver is licensed to drive category B+E vehicles. Site RequirementsThe site where the Ring is to be erected needs to be reasonably level and, normally, with a clear space of 8m x 5m although a reduced space can be accommodated if extra lifting effort is provided. When erected, the Ring occupies approximately 2.1m x 4.3m. If it is to be erected indoors, a clear height of 4.5m is needed. If the trailer and its towing vehicle can be brought to the site this eases erection and minimises the time needed. A diagram showing dimension of the Ring is available here (and from the download page). Four 2.4m long x 225mm wide x 50mm thick timbers and four sheets of 6mm plywood are available for the Ring to stand on to reduce damage to the ground. The Hirer may wish to provide additional protection if the surface is particularly vulnerable e.g. indoors or on grass. Please discuss any site specific concerns, including restricted space of less than 8m x 5m, with Roger Bailey. ErectionThe Trust will provide a competent supervisor to direct the erection and dismantling, but the Hirer must provide a team of at least 5 able bodied and reasonably strong adults to help with this. The erectors should be suitably clothed for carrying the steel–work and wear stout footwear, ideally steel toe–capped boots if available. The Trust will provide all the tools necessary and has a small stock of strong rigger’s gloves which the erectors are encouraged to wear. A portable petrol driven generator is normally used to power the electric hoist used during erection and dismantling. However, where a normal 240 Volt mains supply is available this can be used instead. Erection normally takes about two hours and dismantling one hour. More information on the site requirements and erection sequence, together with photographs, can be found here. Health & SafetyThe Hirer will be responsible for cooperating with the Trust to ensure the health and safety of all concerned. When the Ring is to be erected in public places, health and safety is often a major consideration, and the Hirer is advised to consult with the owner or manager of the land at an early stage. A Method Statement & Risk Assessment (Microsoft Word) can be downloaded here. There is also a quantitative model risk assessment that can be adapted to take account of site specific issues. These documents can also be accessed from the Downloads Page. Insurance and SecurityThe Charmborough Bell Trust carries employers liability insurance with a limit of indemnity of £10M, and public/products liability insurance with a limit of indemnity of £5M. A certificate of insurance is available here (and from the Downloads Page). If the Ring is to be left over-night, the Hirer will be responsible for taking security measures which are to the satisfaction of the Trust. PublicityHirers are requested to advise the Trust if they plan to arrange media publicity for the Charmborough Ring. Hirer’s Check–List
|